Commissions and Payments

Effective June 28, 2018

  • Any changes to these Commission and Payment Rules will not apply to any Freelance Work currently in production, only on new Commissions.
  • Advance notice of any changes to these Commission and Payment Rules will be provided to all Freelancers with active Commissions 15 days before they take effect.
  • Room 209 Gaming (hereafter “Room 209”) will not offer work to any Freelancer who has not agreed to and signed the Room 209 Gaming Work-For-Hire Agreement.  The Work-For-Hire Agreement covers all Work by Freelancer for Room 209 only.
  • All Work for Room 209 are specific and will be accompanied by a contract and Invoice.
    • Room 209 accepts Freelancer quotes at face value; if we deem a quote for a piece too high, we will not proceed with that piece with that Freelancer.
    • Room 209 at this time will only pay for Work as piecework work-for-hire; Room 209 will not pay hourly wages or set salary.
  • Room 209 will provide a down payment upon acceptance of an initial sketch or layout for an individual piece of artwork, or prior to work begins for editing / layout.
    • Down payments will be equal to one-third the Artist’s quote for the completed piece of artwork according to the Artwork Commission Invoice.
    • Down payments will be equal to the contracted amount for editing / layout.
    • Down payments will be payable within 7 days of Room 209’s acceptance of the initial sketch or layout.
  • Room 209 pays for Freelance Work within 30 days of Room 209’s acceptance of the Work.
    • Artwork should be in PSD format in 600 dpi unless otherwise requested or specified by Room 209.
  • Room 209 will pay Artists using the following methods, selectable by the Artist:
    • PayPal (Preferred)
    • Business Check (by mail)
    • Western Union
    • Alternative method of payment agreed upon by both Room 209 and Artist
  • Room 209 will pay any fees collected by payment method that would otherwise be deducted from the Artist’s payment (e.g. Paypal fees, Western Union fees, etc).
  • Room 209 will require a Form W-9 to be filled out by any US-Resident Artist not using PayPal whose total payments from Room 209 will exceed $700 within a calendar year.
  • Room 209 will provide a digital and physical contributor’s copy upon publication to the Freelancer within 30 days of publication of the Work.
    • For non-US residents, Room 209 reserves the right to provide digital copies within 30 days and combine multiple physical contributor’s copies for different Works into a single shipment.